PO Box 164

Jim Thorpe, PA 18229

info@jimthorpe.org

© 2019 Jim Thorpe Tourism Agency

2019 Fall Foliage Festival

Vendor Application

Festival Dates: October 5-6, 12-13, 19-20

Vendor Times: 9:00am - 5:00pm

Space Rentals and Fees 

 

  • Applications (complete form below) must be submitted no later than June 15, 2019 for consideration.

  • Vendors will be notified via email of their acceptance/denial by June 30, 2019.

  • 50% non-refundable deposit for booth space must be received by July 15, 2019. 

  • Must submit borough Jim Thorpe Vendor Permit ($60/weekend) upon acceptance of application.

  • Proof of insurance is required (naming JTTA and the County of Carbon as additional insured)

  • Balance of fees must be received by August 15, 2019.


JTTA Member
10ft x 10ft space

$225/weekend or $600 for all 3 weekends

 

10ft x 20ft space

$450/weekend or $1,200 for all 3 weekends
NOTE: for discount pricing, you must be a JTTA member in good standing as of March 30, 2019

Future Member
10ft x 10ft space

$250/ weekend or $650 for all 3 weekends

10ft x 20ft space

$500/ weekend or $1,300 for all 3 weekends

Food Truck/Trailer (>20' space)

$600/ weekend or $1,500 for all 3 weekends

Vendor Criteria

 

  • Preferential choice will be for local and regional artisan-made goods & hand-made crafts

  • No re-sale, imported items, kits or manufactured items are allowed

  • Unique and fresh-themed food options are requested

  • Local and regional food producers, ethnic and unusual menu items

  • Preferential choice given to food trucks

  • Family and children-focused activities are also included (i.e. Face Painting). These vendors MUST pay our vendor fees, borough permit and provide insurance.

  • Preferential choice given to vendors who choose all three weekends.

Payment

  • 50% NON-REFUNDABLE DEPOSIT MUST BE RECEIVED BY JULY 15 2019 TO CONFIRM YOUR SPACE.

  • 50% BALANCE MUST BE RECEIVED BY AUGUST 15 2019.

 

Terms & Conditions 

  • There is a lot of consideration and time that goes into planning the vendor setup. There is no such thing as a "bad spot" and complaints will NOT be tolerated. There will not be any changes to your assigned spot. NO EXCEPTIONS!

  • Spaces are limited and will be filled on a "first come, first served" basis, based on the best match to our vendor criteria.

  • No electricity, tables or chairs are provided for booths, and each space is approximately 10ft by 10ft. 

  • For the safety of our visitors, tents / canopies must be secured using weights. NO EXCEPTIONS! The JTTA and the Fall Foliage Committee reserve the right to remove your booth for lack of compliance.

  • We cannot guarantee optimal exposure to your setup. If you have any special requests, please include in the comments below. 

  • No vendors or booth spaces are guaranteed from year to year.

  • No preferential treatment given to vendors from previous years.

  • You are required to keep your space clean and presentable during the festival, as well as clearing your area before leaving.

  • Food vendors must bring two trash receptacles and liners, and maintain them during the course of the weekend (a dumpster is provided)  

  • Food vendors MUST use an inverter portable generators with a decibel level not to exceed 53dB.

  • Any booth with cooking facilities needs to have a working fire extinguisher present and visible.

  • HOURS FOR THE FESTIVAL EACH DAY ARE 10AM UNTIL 5PM AND ALL MUST STAY UNTIL THE END.

  • Proof of insurance naming the Jim Thorpe Tourism Agency (PO Box 164 Jim Thorpe PA 18229) AND the County of Carbon (PO Box 129 Jim Thorpe PA 18229) as additional insured is required. Failure to provide appropriate insurance with your final payment will result in a cancellation of your contract and your deposit will not be refunded. If you do not currently have insurance, we recommend ACT Insurance. NO EXCEPTIONS!

  • Cancellations and refunds will not be permitted. 

  • No-shows and difficult vendors will not be considered in future JTTA events. NO EXCEPTIONS!

  • Set-Up times will be provided prior to the event, and must be adhered to. Non-compliance will remove you from consideration at future JTTA events.  

  • Event is Rain or Shine.

  • 2019 VENDOR PARKING IS NOT GUARANTEED. The JTTA is not responsible for ensuring you have any parking spaces for you or your employees. We suggest you arrive early and park in the County Parking Lot behind the train station. Rates will be $15/vehicle/day. Alternatively, some parking may be available at the Mauch Chunk Lake with a shuttle service to the Opera House. A minimal fee may be charged for the vendors.